Digital Fax Solutions

Digital faxing options to boost productivity and keep LMU green!

At LMU the need to receive and send a fax is still there, but there are much more cost-effective ways to address this need than using analog telephone lines. Information Technology Services have been looking into digital faxing options since 2017 and we are now offering two digital options:

Digital Faxing - Install Analog Telephone Adapter (ATA) on existing fax machines on campus. You continue to receive and send faxes as you always do.

Online Faxing - Set up a Fax2Mail email account for sending and receiving faxes as an email with attachments.

To submit your option, please fill out this form by Friday, October 26. If you no longer need your fax line, please fill out this form as well.

Digital Fax Options Comparison

For your easy reference, we have compiled this comparison chart for you to determine which option is better suited for your department's needs.

 

Digital Faxing

In the next couple of months, ITS technicians will be on-site to install Analog Telephony Adapter (ATA) to LMU-owned fax machines. You do not need to do anything differently. You will continue to walk up to the fax machine to pick up faxes or send out faxes.

A few things to note:

  • You continue to use your existing fax machine to receive and send faxes
  • Incoming faxes will continue to be printed and paper wasted. 
  • Faxes with sensitive or confidential data are in plain sight.
  • Spam faxes consume paper and toner.
  • If you need to save incoming faxes, you will need to scan it first and email to yourself. Then, you need to recycle printed pages.

NOTE: If you have a non-Ricoh desktop fax machine, please contact ITS Help Desk to see if your desktop fax machine is compatible with this converter model.

 

Online Faxing

ITS has selected Fax2Mail, a cloud-based digital fax system, for users who prefer to receive or send faxes as emails.

A few things to note:

  • Eco-friendly option for paperless incoming and outgoing faxes
  • Faxes will come in or send out as emails with attachments
  • Ideal for infrequent use of the fax line
  • Ideal for one or a few people who need access to the fax line
  • ITS will create a fax-only email account. An individual will be named as the administrator for this account. Others can be added to this account in order to see incoming faxes.
  • Online faxes will be sent directly to your email instead of the office fax machine that everyone has access to. Many faxes contain legal documents with sensitive details that need to remain confidential. Having faxes sent directly to your email eliminates this potential risk. 

To learn more about how this system works, watch the video below, or visit the Fax2Mail site. To download quick reference guide on sending faxes, click here. Check out Fax2Mail's Download Center for additional add-ons.

 

Frequently Asked Questions

Why are we moving fax services to digital options?

All LMU fax machines are using analog technology which requires equipment maintenance and not as cost-effective as the digital options. This change in technology supports LMU’s Go Green initiative and ultimately will reduce paper waste and toner cartridges consumption.

Will I get a new fax number? Our department fax number is published on our website.

No. If you choose to go with the Online Faxing, your existing fax number will be ported over to Fax2Mail fax service. If you choose to go with Digital Faxing, your fax number stays the same.

How do I get my department set up on Online Faxing?

Fill out this online form. A Help Desk ticket will be created in your name and a member of the Network Services team will reach out to you to begin the process. 

I have a desktop fax machine. Can I keep using it?

Maybe. Please contact the ITS Help Desk to see if the digital converter is compatible with your fax machine model. 

I'm already set up on Online Faxing but I'm having trouble with it. 

Please contact the ITS Help Desk at helpdesk@lmu.edu or 310.338.7777.