Best Practices for Data Storage and Sharing

To protect university data and ensure compliance with LMU policies, follow these secure storage and sharing guidelines:

Use Box – LMU’s Supported & Approved Cloud Storage

• Box is the only LMU-approved cloud storage solution for university data.
• All LMU departments and employees should use Box for storing, sharing, and collaborating on files.
• Do not use Dropbox, iCloud, Google Drive, or other non-approved services to store LMU information.

Security Benefits of Box

• Files are encrypted at rest and in transit, providing strong protection for sensitive data.
• Box offers visibility, access controls, and recovery options to help manage and secure university information.
• Need help? Contact the ITS Service Desk servicedesk@lmu.edu for Box support.

If Local Storage Is Necessary

• Mac users: Enable FileVault to encrypt your hard drive.
• Windows users: Use BitLocker for full-disk encryption.
• Set your device to auto-lock after a short period of inactivity.

Always Use the VPN

• When working off-campus or on public Wi-Fi, connect to the LMU VPN to encrypt your internet traffic and protect data in transit.