Technology Purchasing

The university policy dictate that all technology that connects to the network must be purchased through Information Technology Services (ITS). Security is our priority and this ensures that all of our technology meets the minimum security and performance requirements for the university.

All purchases must be approved by your RMP Coordinator or Budget Manager. Please follow the instructions below to start your purchase. 

Purchasing Contact

If you have additional questions about what technology items can be purchased without ITS, the ITS request forms, or Workday purchase requests, contact the ITS Administration team at:

Purchasing Steps and Notes on Processing

Purchasing Steps

  1. Visit the ITS Service Desk Online Portal, Service Catalog
  2. Select "Order Hardware" or "Order Software"
  3. Fill out Order Form (including details such as what the item is; model number or part number if known; or a web link to the item.)
  4. Attach any applicable quote (optional)
  5. Submit the Order

Notes on Purchasing Process

  • The final price and order will be communicated to the Requestor.
  • Financial approval of the order will be facilitated by ITS and approved by Cost Center Managers via Workday.
  • If the item is a computer being added to the Resource Management Plan (RMP), a Budget Amendment will be created in Workday (and approved by the Cost Center Manager) to account for the replacement cost.
  • When it arrives, the Requestor will be contacted to arrange a time for installation/delivery.

Hardware Purchasing

Items ITS Purchasing Always Buys

  • Computers including netbooks
  • iPads and tablets
  • Printers

Items Departments Can Buy

  • Adapter cables, mice, keyboards
  • External hard drives, USB drives
  • Monitors
  • Printer toner cartridges
  • Paper
  • TVs

Items that departments can purchase, can be bought using the 'Connect to Supplier Website’ task in Workday. For instructions, refer to this reference guide.

Software Purchasing

We will update these software purchasing guidelines whenever necessary.

  • If the software is needed in a lab or classroom, please allow at least two weeks to complete the process. ITS must evaluate the request for compatibility within the environment as well as verify current software licensing contracts to prevent unnecessary purchasing. If necessary, additional licenses must be purchased; license keys are then received and installed on the appropriate computers.

  • All software purchases must be made through ITS. These purchases must have approval from a department head with budget authority and this approval must be stated in writing to start the process. Please allow at least two weeks for the purchase process to be completed. Orders must be evaluated by ITS for compatibility within the environment as well as verified with LMU's current software licensing contracts to prevent unnecessary purchasing; specific budget information must be completed through purchasing; license keys are then received and installed on university-owned computers.

  • The installation and use of LMU licensed software is not permitted under any circumstances on any computers not owned by the university. However, certain software titles may be available for individual purchase and home use by LMU faculty and staff at a substantial discount under LMU's current agreements with various software manufacturers. These titles are subject to the following LMU End User License Agreement for Adobe and Microsoft:

    By accepting this software,

    • I may only install products on a computer that I own and on which I am the exclusive or primary user. I may not give, loan, rent, or sell these products or my assigned serial numbers to anyone. Home use software may not be installed on an LMU owned computer.
    • I may only use this software: (a) for personal use in the pursuit of my studies and/or work at LMU and (b) while I am a faculty, staff or student at LMU. I acknowledge that upon termination of my employment or my student relationship with LMU I will uninstall this software from my computer.
    • This software is licensed as an entire suite and must be installed as such. Individual products/features may not be separated or substituted on multiple computers. I may, however, omit certain features from my localized workstation installation at my discretion.
    • I understand and acknowledge that once the software license has been successfully retrieved and a license serial number has been assigned to me, there will be no exchanges or returns permitted.