New and Improved Box Apps
Box, first introduced to LMU in 2014, is available to all active faculty, staff, and students. Box has been successfully used by many departments and inter-departments, such as Faculty Rank & Tenure, First Year Registration, Phi Beta Kappa application, and more. As of April 2019, there is 133.6 Terabyte (TB) of data, with 45000 shared/collaborated files/folders, and 209 external collaborators. Box continues to improve and add new features. Scroll down to read more about these apps - Office Online, Box Drive, Box for Adobe Acrobat, Box for Office, and Box Edit. If you are not sure which apps suit your needs, refer to the "Which Apps Are for Me?" section below for a quick comparison.
Are you saving Box files in the correct folders? We want to remind everyone that department related files should be stored in the department's Box folder. Review "LMU Box Usage Guidelines" link on the left pane for additional information on the different type of Box folders. Each department folder has at least one Co-owner to manage collaborators - adding new users, removing exited users, modifying folders structure, etc. If you do not know who the Co-owner is for your department, please contact the ITS Help Desk at firstname.lastname@example.org.
Interested in a Box workshop? To learn more about all the apps and Box essentials, sign up for a Box workshop at its.lmu.edu/training.
Do you know the top 20 Box tips and tricks? Click here.
Microsoft Office Online
This integration lets you create Microsoft Word, PowerPoint and Excel files in Box, edit them using the Office Online web applications, then save them directly back to Box.
- Box for Office Online now supports real-time co-authoring
- Multiple people can edit a single document simultaneously, and all changes will be automatically saved back to Box
- Collaborator's text cursor will appear in a unique color, and their name will be displayed next to it
Visit the Box Integration page to learn more about how to use Office Online.
Box Drive is simple to use as it gives you easy access to ALL of your content in Box right from your desktop. Box Drive streams your content from the cloud to your desktop, taking up very little hard drive space as you access, share and work with all your files. Think of Box Drive as a virtual network drive.
- Box Drive supersedes much of the functionality of Box Sync
- Box Drive is integrated into Windows Explorer and Mac Finder. No need to learn another application
- You can now mark content for offline use. Box downloads this content to your hard drive so you can work on it without being connected to the Internet
IMPORTANT NOTES ABOUT BOX DRIVE
- Only mark the files or folders that you need offline. Marking a shared folder for offline access could cause versions issues
- If you already use Box Sync, consider switching over to Box Drive. Drive 2.4 includes an uninstaller that automatically removes Box Sync and cleans up your synced content
- DO NOT use Box Drive on a public or shared computer because you need to login to LMU Box in order to use Box Drive
Visit the Box Drive page to download the most current version, learn about the basics, and how to use Box Drive Search.
Box for Adobe Acrobat
Adobe Document Cloud and Box have teamed up to help enterprises organize, manage and collaborate on their most valuable content. Although you can use Box Edit to edit PDF files, you now have a direct integration from Acrobat.
To enable the integration in Acrobat, simply add your Box account from the Home view. Once you've added your LMU Box account, it will appear as an entry in the left pane.
Visit Box Adobe page for additional information.
Box for Office (for Windows Only)
Box for Office includes Box functionality for key Office products—Microsoft Word, Excel, PowerPoint, and Outlook—in a single app. Now, right from within Word, Excel, PowerPoint, and Outlook on desktop or mobile, you can:
- Save attachments to Box from incoming email
- Open files from Box, with easy access to recently accessed files and folders
- Access Box options directly from the ribbon in Office apps
- Generate Box shared links and control their permissions
Visit the Box for Office page for additional information.
Box Edit lets you easily edit files on Box using the native applications (Microsoft Office, Photoshop, InDesign, AutoCAD, and more); installed on your computer. If you can edit it on your desktop, you can edit it on Box! Just click the ‘Open’ button in the file preview page to open any file directly from Box.
- Box Edit is an add-on feature that allows you to open and edit files stored in Box
- Box Edit is designed for all file types, browsers, and platforms
- Box Edit uses the default application installed on your computer to open and edit files
Visit the Box Edit page for additional information.
Which Apps Are for Me?
A quick comparison to help you decide which app to use based on your needs.